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Management Services

The management services provided by America’s Community Management include management of condominium associations, homeowner associations, cooperatives, single family and individual condominium residential units. The company offers community association consulting services to builders, developers and association boards of directors.

America’s Community Management’s services are divided into three (3) principal areas:

  • Accounting and Financial Operations (Financial Services)
  • Management of Community Associations (Administrative Services)
  • Physical Maintenance for Community Associations (Operational Services)

America’s Community Management, LLC provides a full range of management services to its clients, included but not limited to:

Financial Services
  • Full bookkeeping services:
    • Accounts Receivables
    • Accounts payable
    • General Ledger
  • Preparation of monthly financial reports including:
    • Delinquent Accounts
    • Income Statement
    • Balance Sheet
    • Budget Comparison
    • Check Register
    • Deposit Register
  • Collection of regular and special assessments
  • Budget analysis, preparation of reserve funds
  • Bank deposits
  • Payroll preparation
  • Pursuit of delinquent accounts
  • Preparation and distribution of year-end financial statements
  • Cooperation with attorneys on collection matters
  • Cooperation with accounts in preparation of applicable tax returns
Administrative Services
  • Maintenance and storage of Association Official Records
  • Correspondence
  • Insurance quotes, analysis, and maintenance of policies
  • Coordination of engineering studies
  • Assist on transcription of meeting minutes
  • Analysis of developer warranties
  • Preparation and mailing of meeting notices
  • Transition from developer to control
  • Attendance at annual meetings
  • Compliance with applicable local, state and federal statutes
  • Organization of elections and vote tabulations
  • Credit reports and reference checks
  • Processing of application for sale and lease
  • Dispute resolution
  • Enforcement of deed restrictions and rules and regulations
Operational Services
  • Contract negotiations
  • 24 hour telephone service for emergencies
  • Purchasing
  • Cost/benefit analysis
  • Attendance at board meetings
  • Research and development of new procedures
  • Regularly scheduled property inspections
  • Comparative analysis of bids
  • Hiring and dispatching of personnel
  • Supervision of onsite employees including:
Lawn, tree, flower and shrub maintenance
  • Pool and spa maintenance
  • Janitorial services
  • Irrigation services
  • Lake maintenance
  • Pest control
Supervision of general repairs and maintenance including:
  • Electrical
  • Mechanical
  • Plumbing
  • Air conditioning
  • Carpentry
  • Masonry
  • Coordination of major projects including:
    • Roofing, paving and painting
    • Flooring
    • Pool decks
    • Pool resurfacing
    • Tennis courts